But other than the biggies, who probably have decent security and only sometimes give your name to the NSA, everyone seems to be asking for your email address. But giving your address away so freely can lead to inbox overload. And what if the vendor gets hacked? Now the hackers have your email address! Welcome, security risks! Wouldn’t it be great to sign up for sites that require an email address, without giving up convenience or security? I knew you’d agree. Alex told me.
You can do this by getting your own domain and using a “catch-all email address.” Catch-all email addresses act exactly as they sound. They are designed to catch all of the e-mails that are sent to a particular domain. Say you go to Namecheap.com and register your own domain. For example, GrandmaCuddles.com. You can then configure a catch-all email address so any email sent to any address at GrandmaCuddles.com forwards to a single Gmail account (the one you really use). Then chris@grandmacuddles.com, les@grandmacuddles.com, ash@grandmacuddles.com, and more would all forward to that Gmail account. Okay, neat. But why bother?
Disable Spammers
For one, catch-all emails help you detect and disable spammers. Thomas, cybernetic wunderkind, is a 16-year-old male (mostly). He may have an IQ of 420, but he has the hormonal system of … well, a 16-year-old male. He’s at a prime age for signing up for, er, “shopping” websites as a means of, er, corporatized self-exploration. Yes, that’s what kids are calling it these days.
But every time Thomas shops at a website, he must give them an email address at checkout. And every time he gives a site his email address, five new sites start sending mail to his inbox. Thomas likes some of these promotions, but definitely not all of them. So he can use a catch-all email address to filter out the spammers.
Instead of using his main address, Thomas gives a unique email based at thomasisthebest.com to each site he shops at. He may have an IQ of 420, but he has the sensibilities of a 16-year-old male. So email receipts from Fad Magazine go to FadMag@thomasisthebest.com. And digital newsletters from his favorite band, The Circuits, go to TheCircuitsFanMail@thomasisthegreatest.com. His custom domain’s catch-all email forwards all these messages to his main inbox — just like normal. But unlike normal, each site now gets its own, easy to recognize “to” address. So if one address gets spammed, Thomas can disable it — by unsubscribing, or by redirecting mail to that address straight to the trash — and leave the others running.
Know when an account is compromised
When Thomas starts getting really strange emails from an unidentifiable address asking him to join the professional tickling community, he’s not quite sure what to do. You really don’t want to tickle a cybernetic teenager. Their reflexes are not to be trifled with. Every time he blocks the sender, the same email shows up from a different address. But with catch-all email, Thomas has the upper hand. He can see which “to” address the emails were sent to. So he knows exactly how those odd people got his email address to begin with.
Thomas sees that the “to” address for all the tickling emails was DecentBuy@thomasisthebest.com. So he knows there’s a good chance his account at DecentBuy.com was compromised. Equipped with this information, he can could cancel his account, warn his friends, or even encourage Decent Buy to take steps against the spammers. If nothing happens, he can stop the spam on his own by filtering out email to the compromised address — instead of having to make a whole new email address for everything.
Stop behind-the-scenes data sharing
Many websites care a lot about protecting you from government surveillance, so they can watch you instead. Sites agree to share data, and behind the scenes, they match up your accounts on different sites to build a master profile of you. They match using email, name, IP address, and stuff like that. This usually just results in a targeted ad or two on social media. But beneath the surface, it does mean that if you use the same email address for DecentBuy.com and FriendlyHappyStore.com they may share data and each site gets your whole profile. You may not want that. Thomas certainly doesn’t. Using different email addresses at each site makes it harder for companies to profile you, making sure that what happens at DecentBuy.com stays at Decentbuy.com. Let’s just say that using a catch-all helps iron out all the kinks.
Setting up a custom domain and catch-all email
Since Thomas is literally half-machine, he’s owned his own domain with a catch-all email since his manufacture date. But you’re not too far behind the curve, since you can set up your own in less than an hour on the cheap. First, go to a domain registrar, like NameCheap, which is my favorite. Next, choose a domain name. It’s okay if it’s relatively cheap or silly. This isn’t going to be for sharing with business colleagues. It’s for giving to social media, shopping sites, and anything else that sends you newsletters or promotions, like fitness trackers or event planners.
Once your domain is registered, the registrar will let you create a catch-all email address. Set this up to forward to your main email address. You’ll now receive, in your main inbox, all emails that are sent to an address ending in @yourdomain.com. And you’ll be able to tell where each email came from by sorting through “to” addresses in your email client.
Finally, set up any forwarding rules you want from your inbox. If one of your email addresses is compromised, which means your email has been stolen or sold, you can write a rule to send anything with that “to” address to the trash. You can also establish priority rules that reroute emails with a certain “to” address to a high-priority or specific-priority inbox. So you could direct emails to my@yourdomain.com to your finance inbox, and Thomas could make sure anything from The Circuits goes straight to high priority. Because Thomas is looking for some self-discovery, and The Circuits are looking for a new drummer.
Grab a custom domain, and use a catch-all email address and filters to take some tiny bit of control back from the surveillance economy.
Help stem the tide of email overload! Grab a custom domain, and use a catch-all email address and filters to take some tiny bit of control back from the surveillance economy.
This is Stever Robbins. Follow GetItDoneGuy on Twitter and Facebook. I run programs to help people have Extraordinary Lives and extraordinary careers. If you want to know more, visit http://ift.tt/1l2uWN6 .
Work Less, Do More, and have a Great Life!
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